Job Description

Introduction
Applicants must be located in the state of South Carolina.

Frustrated with cookie-cutter education models? So are we. At The Heron Institute, we create schools that adapt to real-world needs—because every community deserves a chance to thrive.

Job Description
The Testing Coordinator will be responsible for overseeing all aspects of student assessments, including scheduling, administration, and reporting. This role ensures that testing processes run smoothly and comply with all relevant regulations and standards. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work effectively in a virtual environment.

Anticipated Salary: $51,000 - $58,312.88

Time Off Plan: 20 days PTO during the school year, MLK Day, Presidents’ Day, Spring Break, Memorial Day, Week of July 4th, Labor Day, Thanksgiving (Wed-Fri), Winter Break (Dec 24 - Jan 1)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Manages all state mandated assessments including make-up testing;
• Researches and secures facilities throughout the state for all in-person testing, maintaining communication to revisit needs prior to each administration, as needed;
• Attends district, state, K12, and regional trainings and ensures knowledge transfer with appropriate personnel; Trains staff in appropriate District and State testing procedures (prior to each administration);
• Tracks enrollment and orders testing materials accordingly; ensures all testing materials and resources are prepared and distributed to students and proctors on time;
• Collaborates with Special Ed Dept to identify and accommodate students' testing needs and the needs for alternate assessment testers;
• Creates test security plans and Test Administration Plans and documents needed for implementation of the plan; Monitors state testing to ensure all regulations and rules are followed; Investigates and prepares reports for reported test irregularities;
• Trains Site Leads in appropriate procedures for coordinating testing at their location; Supervises, monitors, and maintains regular communications with all Site Leads;
• Manages the secure storage and handling of all testing data and materials;
• Develops staffing plans with Principals to have all Assessments appropriately staffed;
• Develops and executes communication plans to parents and staff regarding state testing;
• Addresses parent testing questions and concerns;
• Works with School Operations Administrator to update and maintain the Testing Database; Maintains testing planning and tracking tools throughout the year; Tracks student accommodations for Special Education, 504, and general education students.
• Oversees processes for sorting, packing and shipping materials to sites; Regularly inventories and orders non-secure testing supplies for each administration;

Required Education and Experience

• Bachelor’s degree in a relevant field
• Three years in an office and/or administrative role OR
• Equivalent combination of education and experience
• Excellent organizational and time management skills
• Professional experience using Microsoft Excel, Word, Outlook; Familiarity with using databases; Web proficiency
• Ability to embrace change and adapt to ensure excellent student outcomes
• Ability to problem solve independently and have a high level of organization
• Understanding of interdependency of deadlines on multiple projects and able to act to preserve integrity on other people's deadlines
• Ability to work independently, typically 40+ hours per week
• Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school
• Ability to travel 20% of the time
• Ability to pass required background check

Preferred Education and/or Experience

Previous experience with administering state assessments
Previous experience in a virtual education setting

Supervisory Responsibilities
This position has no direct reports. 

Top Perks

As a staff member at The Heron Institute/CASC/HVA, you’ll enjoy:
Benefits: Health care, dental, life insurance, and retirement through PEBA - Keep your service credit!
Work from home 8am-4pm - no car or lunch duty!
Laptop provided by the school and eligibility for internet reimbursement

Location
All staff must reside in the state of South Carolina.

This position is remote in South Carolina with the following travel expectations:
Travel to Greenville headquarters or other statewide location during state testing
Quarterly department gatherings
In-person orientation
All-staff professional development in July (2-3 days)
Other travel may be discussed during the interview process and travel can be added as needed by administration

Additional Information
Staff are compensated based on a combination of education and relevant experience. We offer state health benefits and retirement through PEBA as well as deferred compensation through Empower and supplemental plans through Colonial Life. Learn more: Working at CASC/HVASC

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 8-4 or as defined by the school. 

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. 

This position is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

The Heron Institute is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.

Job Tags

Similar Jobs