Job Description

Job Title: Paperwork Preparation and Data Entry Clerk Job Summary: We are looking for a detail-oriented and efficient Paperwork Preparation and Data Entry Clerk to join our team. The successful candidate will be responsible for preparing physical documents by removing staples, organizing papers, scanning them into digital formats, and entering data accurately into our system. This role requires attention to detail, organizational skills, and the ability to work efficiently in a fast-paced environment. Key Responsibilities:

• Remove staples, paper clips, or other fasteners from documents.
• Organize documents in the correct order for scanning and data entry.
• Scan documents into the appropriate digital format, ensuring clarity and legibility.
• Accurately enter data from scanned documents into the company’s database or systems.
• Review documents and data entries for accuracy and completeness.
• Maintain an organized workflow to ensure all documents are properly scanned and entered in a timely manner.
• Perform quality control checks to ensure scanned documents are correctly filed and data is entered without errors.
• Assist with filing, sorting, and storing both digital and physical documents as needed.
• Follow company guidelines and policies regarding data entry, document handling, and security.
• Provide general administrative support as required.

• High school diploma or equivalent (some college coursework is a plus).
• Previous experience in paperwork preparation, scanning, or data entry is preferred.
• Strong attention to detail and accuracy in handling documents and data.
• Ability to organize and prioritize tasks efficiently.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Comfortable with office equipment (scanner, printer, etc.).
• Excellent time management and organizational skills.
• Strong communication skills, both written and verbal.

• Ability to sit or stand for extended periods while preparing and scanning documents.
• Ability to lift and move stacks of paperwork when needed.

• Office setting with a focus on document preparation, scanning, and data entry.
• May require occasional overtime to meet deadlines.

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