Job Description

A top-producing real estate agent is only as strong as their right-hand assistant—and that’s where you come in! As the backbone of a thriving business, you’ll take the lead in keeping your agent on track, preparing homes for market, coordinating directly with homeowners, and delivering concierge-level service. With multiple projects in motion, your ability to anticipate needs, tackle challenges, and keep operations running seamlessly will free up your agent to focus on clients and close more deals. This role is ideal for someone with an active CA real estate license and 2 or more years of experience supporting agents in a similar capacity. Candidates seeking this position as a stepping stone for sales - this is not the opportunity for you. If you love a fast-paced, ever-changing work environment where no two days are the same—and you’re energized by problem-solving and top-tier client service—this could be the perfect fit for you! Responsibilities: We Know YouYou are a creative problem-solver who loves a challenge. You are a skilled and thorough “doer” who takes pride in getting projects completed on time and following through. You are organized, great with details, and you LOVE a well-crafted checklist.You are used to being client-facing and maintaining a professional appearance and demeanor. In addition to being hardworking and diligent, you pride yourself on your commitment to ethics and integrity. Communication is your forte, and you have a knack for reading the room - nothing gets by you.What You’ll Do Administrative Support: As the gatekeeper of your lead agent’s time, you’ll use your strong “managing up” skills to keep them focused and on track. You’ll ensure everything runs seamlessly by refining systems, overseeing procedures, taking full ownership of key initiatives, and keeping the SOPs updated. Your responsibilities will include phone and email management, heavy calendar coordination, preparing for appointments, managing tasks, delivering top-tier client care, and preparing listing agreements, offers, and counteroffers.Database Management: The contact database will be your responsibility. You will nurture its growth and use it to hold your broker accountable for following up on leads.Listing Management: Once the listing contract is signed, you'll introduce yourself to the client and take the lead in preparing the home for market. Acting as the project manager, you'll coordinate vendors and inspectors to ensure the home is in top shape for professional photos. You'll handle MLS uploads, work with the marketing coordinator to create marketing materials, and promote the listing on social media. After the property goes live, you'll manage open house and showing schedules and ensure flyers remain stocked. Buyer Support: You'll assist the lead agent with buyer clients by coordinating showing schedules.Transaction Management: You will liaise with the transaction coordinator to ensure everything remains seamless, assist in requests for repairs, and communicate with clients while keeping your agent informed. Event Coordination: Occasionally, you'll take the lead on event planning, whether it's a twilight open house for neighbors or a client appreciation gathering. Some events may require working outside normal business hours to ensure everything runs smoothly. Qualifications: • 2+ years of experience assisting a Real Estate Agent, office, or team• Real estate license is REQUIREDKey AttributesOrganizational Mastery: Stay on top of tasks, manage schedules seamlessly, and keep everything running smoothly.Clear and Effective Communication: Strong written and verbal communication skills for both internal and external interactions.Quick Thinking & Problem-Solving: Approach challenges with a solutions-first mindset and adapt on the fly.Agility & Adaptability: Thrive in dynamic environments, shifting priorities with ease.Tech-Savvy: Skilled in Microsoft Office Suite, Google Workspace, project management tools, and a variety of CRMs. Trusted with Confidentiality: Handle sensitive information with the highest level of discretion and professionalism. About Company: Robert J Colello is a top-producing San Diego Real Estate Agent known for his referral-based business model and emerging presence in the speaking circuit. Robert values independence and initiative in his team members, giving them the space to own their roles while supporting his expansion into new business ventures. Learn more about Robert J Colello: Instagram: @RobertJColello

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