Job Description

Job Description and Duties

Under the general direction of the Assistant Deputy Director of Communications and Public Relations, the Staff Services Manager I (Public Records Act Manager) administers and manages the High-Speed Rail Authority’s (Authority) Public Records Act program. The manager is responsible for responding to often sizable and complex Public Records Act (PRA) requests for the Authority. PRA responsibilities will include coordinating with Authority staff and the Authority’s Legal Office to obtain responsive documents, identifying applicable exemptions from disclosure, applying appropriate redactions, drafting acknowledgment and response letters to requestors, and disclosing documents to requestors. The manager is also responsible for providing training on the California Public Records Act (CPRA) statutory requirements and administrative policies to Authority staff, contractors, and subcontractors.

You will find additional information about the job in the .

Working Conditions

Part time telework, up to three days per week, is available based on the requirements of the position for California residents and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on-site, the incumbent works in a professional office environment, in a climate-controlled area which may fluctuate in temperature and is under artificial light. The incumbent will be required to use a computer, mouse, and keyboard, and will be required to sit for long periods of time at a computer screen. The incumbent must be able to focus for long periods of time, multi-task, adapt to changes in priorities, and complete tasks or projects with short notice. The incumbent must develop and maintain cooperative working relationships and display professionalism and respect for others in all contact opportunities.

Special Requirements

A Statement of Qualifications (SOQ) is required for this position. An SOQ is a narrative that describes your qualifications for this position. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Resumes, letters, and other materials will not be considered in the place of the SOQ.

• Please provide an example of when you were responsible for managing legal and/or sensitive records as part of your job duties. What was the purpose of collecting the records? How did you maintain and protect sensitive information? How did you ensure the records were provided to the requestor – either internal or external – how did you ensure the records were stored properly?

• Please describe an experience you had interacting with a member the public on complex and/or sensitive issues. How did you work through any issues that arose and how did you track the assignment through completion?

Applications received without the SOQ will not be considered. For assistance in completing the SOQ, please reach out to the Human Resources contact below.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience working with a variety of internal and external stakeholders at an agency or organization.

• Experience managing multiple and/or tight deadlines.

• Experience with the California Public Records Act and/or other legal documents.

• Technical or legal writing experience.

• Experience managing sensitive and confidential information.

• Experience with records retention and management.

• Experience developing policies, procedures, and strategic plans.

• Excellent interpersonal skills.

• Resourceful problem-solving and analytical skills.

• Demonstrated capacity for assuming increasing responsibility.

• Ability to maintain confidentiality, be tactful, and use good judgment.

• Understand the importance of meeting business needs through innovative solutions.

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.

Benefit information can be found on the CalHR website and the CalPERS website.

Application Information

The STD. 678 is required and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

If applying via postal mail or by dropping off your application, applicants must include JC-450514 and Public Records Act Manager, 311-144-4800-001 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)

Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. The High-Speed Rail Authority does not currently offer Training and Development opportunities at this time.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please  click here to access the exam bulletin.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.

Job Tags

Permanent employment, Full time, Part time, For contractors, For subcontractor, Remote job, 3 days per week,

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