Student Period Attendance - The administrative assistant processes student period attendance. In this process the administrative assistant is required to:
Verify student absences with phone calls to parents.
Update student attendance records throughout the day as necessary.
Prepare Attendance reports for the Dean’s office as needed.
Report truancy and unexcused absences
Refer absence issues to the Dean or Asst. Dean for potential consequences.
Student Discipline Profiles - The administrative assistant maintains current conduct records. In this process the secretary is to:
Assist the Dean of Students with clerical duties related to JUGs and Saturday JUGS.
Maintain demerit stickers as directed.
Enter discipline records into Skyward.
Graduation:
Work with Jostens ordering caps and gowns, announcements, etc.
Jesuit Honor Society recognition – work with the JHS moderator to order and distribute honor cords
Letter(s) to parent regarding Graduation details
Assist with misc. graduation planning and communication
Review Commencement Program
Other Clerical Responsibilities - Provide clerical support as directed. In this capacity the administrative assistant is to:
Prepare correspondence from the Dean of Students as directed.
Maintain faculty parking lot tags and student parking permits.
Process student homeroom information and prepare lists as needed.
Assist in the registration process.
Process, distribute, replace ID cards.
Provide backup support for all school academic mailings and other work in the academic office as needed.
Assign student lockers.
Other Responsibilities - Provides support in the General Office.
Assist students who become ill or injured during the school day and contact necessary parties (when the nurse is not present).
Assist with end of the year and summer duties.
Assist with summer mailings
QUALIFICATIONS:
Familiarity with or experience in Catholic/Jesuit education
Experience working with diverse student populations
Experience managing and coordinating programs
Ability to meet deadlines and maintain accurate records
Possess positive attitude, ability to work well with others, and handle inquiries professionally
SUPERVISION RECEIVED:
The Main Office Administrative Assistant reports directly to the Dean of Students.
TERMS OF EMPLOYMENT:
This is a 12-month staff position.
WORKING ENVIRONMENT:
This position requires frequent contact with employees and students. It may require prolonged periods of standing, sitting, and driving along with light lifting and bending.
This description documents the general nature and level of responsibility associated with this position. It is not intended to be a comprehensive list of all activities, duties, and responsibilities required of incumbents. It is not intended to limit or modify the right of any supervisor to assign, direct, and monitor the work of employees under supervision.
Type
Notes
Start Date
2025-03-14
Location
Marquette University High School - Milwaukee (G50)
Department
County
Milwaukee
Job Category
Schools - Office/Clerical
Employment Type
Full Time
Notes
Instructions
How to apply: If you are interested, please email your cover letter and resume to jobs@muhs.edu.
Contact Name
Sara Christensen
Address
3401 West Wisconsin Avenue
Milwaukee,
christensen@muhs.edu
Phone
4149337220
Fax
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