Job Description

Full job description

Deadline: September 30, 2024

District/Organization: University of Detroit Jesuit High School and Academy

Position/Type: Other, part time

Salary: Commensurate with qualifications and experience

Position Details

Job Summary : The Director of Advancement Events provides overall leadership and execution for the annual events hosted by the Advancement Department in collaboration with department leadership and other members of the Advancement team. This is a variable hour part-time position.

Our Mission : We are a Catholic school in the Jesuit tradition dedicated to academic excellence, forming students to become Men for Others with Jesus as the model, and guiding them in the creation of a hope-filled future, all for the Greater Glory of God.

Our Vision : To be the leading school in southeast Michigan for young men and families seeking a community committed to academic excellence and the formation of the whole person.

Our School : U of D Jesuit strives to develop graduates who are open to growth, committed to doing justice, loving, religious, and intellectually competent. Every employee must be committed to understanding, promoting, and modeling the mission and vision of U of D Jesuit in their day-to-day activity. U of D Jesuit prohibits the abuse and mistreatment of students and takes seriously any report of suspected abuse. Every employee is required to adhere to policies relating to boundaries with students, report any suspicious and inappropriate behaviors promptly, and attend abuse risk management training as scheduled.

Application Procedures : Submit cover letter, resume, and a completed non-teaching application form (located at to the email address indicated on the application form.

U of D Jesuit reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Reports to : Vice President for Institutional Advancement

Employment Category : Part-time, Non-exempt (hourly)

Compensation : Commensurate with qualifications and experience

Duties and Performance Responsibilities:

• Lead Major Advancement Events: Responsible for the overall execution of the following Advancement events:
  • Maroon and White Gala – Early November
  • Board of Advisors – Fall
  • Circle of Care – Fall
  • Athletic Hall of Fame – Fall
  • Golden Cubs – Fall
  • President’s Mass and Brunch – Late November/Early December
  • Cub Lawyer Dinner – End of January
  • B.A.S.E. Alumni Reception – Spring
  • Alumni Senior Luncheon – End of April
  • Grand Reunion Events – First weekend in June
  • Other events as assigned
    
    

• The Director is responsible for all aspects on the day-of experience for our guests and works with Advancement Office event lead to accomplish the following:
  • Prepare event setup forms and ensure that the event is on the operations calendar.
  • Serve as lead point of contact with all necessary vendors, venue operators, caterers, etc. involved in each event.
  • Apply for and secure all required permits and licensing
  • Work with Advancement Office lead to ensure creation of registration in support of all events, electronically prior to events and on-site at event.
  • Work with Communications Office to ensure creation of effective, targeted marketing materials for events, including print, electronic, and social media to maximize awareness and participation.
  • Create “playbooks” for each event that consolidate and capture all necessary information about each – budgets, vendors, marketing materials, programs, etc., as well as after action reports capturing successes, challenges and recommendations for future event.

• Director is responsible for all Maroon and White Gala related responsibilities including but not limited to:
  • Recruit, train, and supervise Gala staff and volunteers.
  • Ensure current constituent relations and cultivation of new benefactors
  • Prepare event setup forms and ensure that event is on the operations calendar; Identify and select Gala site, if event is to be held off-site, and work with vendor point person to ensure Gala success.
  • Lead the selection of Auctioneer, Producer, and auction software.
  • Lead staff and volunteers in the event set-up, day of operations, and clean-up.
  • Identify and acquire auction items, write item descriptions, and coordinate arrangements between donors and successful bidders
  • Solicit Partners and Advertisers.
  • Determine and coordinate (or assign to designee) all Gala events, including Patron Party, Mass, Gift Gathering Parties, and after-glow.
  • Work with Communications Department to:
    • Ensure creation of effective, targeted marketing materials for event, including print, electronic, and social media to maximize awareness and participation.
    • Maintenance of Gala website.

• Collaborate on the production of Gala video.

• Supervise all raffles, including 750-ticket tuition assistance raffle for which winning tickets are drawn on Gala evening; as well as raffles the evening of the Gala

• • Apply for and secure all required permits and licensing
  • Develop and manage the Gala revenue and expense budget
  • Work closely with Advancement and Business offices to ensure financial accountability.
  Other job duties and responsibilities as assigned.
  
  

Qualifications and Experience :

• Bachelor’s degree or a combination of education and experience
• Experience as a supervisor preferred
• Three or more years of auction leadership experience preferred.
• Knowledge of and experience GiveSmart and The Raisers Edge, or similar software, is required.
• Excellent computer skills with proficiency in Microsoft Office Suite required.
• Ability to work effectively in a team-oriented and multifaceted development program.
• Strong verbal and written communication skills
• Interpersonal skills that demonstrate the ability to interact successfully with a variety of constituents.
• Ability to plan, organize and delegate work effectively in order to meet deadlines.
• High degree of energy, creativity, flexibility and open to new ideas.Willingness to understand and embrace the Jesuit and Catholic tradition of U of D Jesuit and develop a passion for the mission of the school.

Physical Working Conditions :

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (10 to 20 pounds).

Working Environment :

Regular exposure to favorable conditions such as those found in a normal office.

This posting documents the general nature and level of responsibility associated with this position. It is not intended to be a comprehensive list of all activities, duties and responsibilities required of incumbents. It is not intended to limit or modify the right of any supervisor to assign, direct and monitor the work of employees under their supervision.

University of Detroit Jesuit High School and Academy is an Equal Opportunity Employer and considers all candidates for employment equally regardless of age, color, national origin, race, sex, disability status, protected veteran status, or any other characteristic protected by law. Because of its status as a religious entity the school may consider a candidate’s religious affiliation in its employment decisions, consistent with State and Federal law.

E-mail: jobs@uofdjesuit.org

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