Job Description

Job Description

Qualifications

• QuickBooks: 3 years (Required)
• Bookkeeping: 3 years (Required)
• Construction bookkeeping experience preferred

Northeast Design & Build is looking for an administrative assistant and bookkeeper to handle the bookkeeping as well as to day office tasks such as answering the phone, filing, bank and post office runs and assisting various departments with projects in our office located in Johnston, Rhode Island. This person will work closely with the General Manager to ensure that the financial information is kept accurate and timely. They should be organized, trustworthy and reliable.

Job Responsibilities Include:

1. Accounts Payable

• Verify approval of accounts payable by appropriate person

• Enter into chart of accounts

• Pay account payables (preferably 1/week)

• File account payables

• Prepare and maintain subcontractor records

1. Accounts Receivable

• Prepare and distribute invoices

• Track timely payment of accounts receivable

• Present Report to General Manager weekly

• Prepare deposits and deliver to bank

1. Credit

• Credit applications

• Financial info. for loans

1. Human Resources

• Track hours worked and PTO requests

• Salaries, wages, overtime and bonuses

• Employee medical and retirement benefit payments

• Personnel File records

1. General Bookkeeping and Record Maintenance

• Month end bookkeeping and documentation

• Prepare and review reports with General Manager

• Update and organize QuickBooks and Production software data

• Label and file client documents

Pay: $18.00 – $22.00 per hour

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