Job Description

Full job description

ASSISTANT TO THE HUMAN RESOURCES ADMINISTRATOR (PUBLIC SERVICE ADMINISTRATOR)

Job Requisition ID: 42989

Posting ID: PS42989

BPIS: 09902

PAR: 4963

Starting Date: 11/13/2024

Closing Date/Time: 11/27/2024

Agency: Department of Healthcare and Family Services

Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015

Skill Option: General Administration/Business Marketing/Labor/Personnel

Bilingual Option: None

Salary: Starting salary range $9,000 - $11,000 Month

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: MG063

**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

JOB DESCRIPTION:

The Illinois Department Healthcare and Family Services is seeking to hire an experienced and energetic Human Resource individual who demonstrates independent initiative with the ability to resolve complex issues. The ideal candidate will be eager to learn and work in a fast-paced Human Resources Office environment, serving as Assistant to the HR Administrator.

The ideal candidate will be passionate about Human Resource projects, track and implement Human Resource best practices that compliment a strategic direction, initiate and adopt standards and processes to meet the challenging needs of our teams, demonstrate a strong attention to detail, demonstrate independent initiative and strong interpersonal skills, demonstrate experience developing and implementing short term and long-term goals for the office, and possess excellent organizational skills.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today, and where we’re headed in the future. We know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation and succeed together. Our core values of teamwork, ethics and excellence are also fundamental to everything we do. HFS values employees with different backgrounds, life experiences, and talents.

HFS offers a robust benefit package including:

• HFS employees work Monday-Friday and
• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance
• 10 Weeks Paid maternity/paternity leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually
• (10-25) paid vacation days (based on years of service)
• Employees earn (3) paid personal days (pro-rated based on start date)
• (13-14) paid state holidays annually

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

If this opportunity appeals to you, please apply today.

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Job Description

• Serves as the overall assistant to the Human Resources Administrator of the Division of Personnel and Administrative Services
• Plans, develops, and evaluates special projects and reports
• Serves as spokesperson for the Administrator, speaking on his/her behalf
• Confers with management to coordinate the integration of the division’s program activities to resolve program and administrative problems
• Assists in developing the spending plan for the Division
• Develops and monitors a correspondence control on all incoming mail for the Administrative Office
• Maintains the revolving door list for the agency
• Reviews and analyzes requests for the Administrator’s participation in meetings and discussions from agency managers, other agencies, the Governor’s Office, and other concerned groups
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration
• Requires three (3) years of progressively responsible administrative experience in a public or business organization

Preferred Qualifications

• Four (4) years of professional experience planning, developing and evaluating special projects in the field of human resources
• Four (4) years of professional experience in a private or public organization maintaining confidentiality and handling sensitive information with professionalism
• Three (3) years of professional experience managing multiple projects simultaneously
• Two (2) years of professional experience interpreting policies and procedures for human resources
• Two (2) years of professional experience developing, creating and maintaining confidential reports regarding human resource activities
• Two (2) year of professional experience utilizing Microsoft Office Suite with an emphasis on creating reports utilizing Excel, Access, or similar software

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires the ability to utilize and maintain state issued equipment such as a cell phone and laptop.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday 8:30am - 5:00pm

Work Location: 2946 Old Rochester Rd, Springfield, Illinois, 62703

Agency Contact: HFSDPASApps@illinois.gov

Posting Group: Leadership & Management

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Tags

Holiday work, Full time, Temporary work, Flexible hours, Night shift, Monday to Friday,

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