Job Description

IN-DWD-Administrative Assistant (749485)

Duration: 3 Months

Location: Onsite, 10 N. Senate Ave., Room SE302, Indianapolis, IN 46204

Position Overview:
The DWD seeks an Administrative Assistant for the Office of the Commissioner. This role provides direct support to an executive administrator and requires discretion in executing agency policies.

Key Responsibilities:

• Provide administrative support to an executive administrator.
• Collaborate with agency/state personnel, legislators, and the public on various issues.
• Prepare administrative rules and procedures for the executive and/or board.
• Review practices for potential workflow or expenditure improvements.
• Manage office services, including records, finances, budget preparation, and personnel issues.
• Organize the executive's schedule and travel arrangements.
• Some duties may allow for remote work based on operational needs.

Qualifications:

• Education & Experience:
  • Master's degree with 3+ years of experience, or
  • Bachelor's degree with 5+ years of experience, or
  • Associate's degree with 7+ years of experience, or
  • At least 8 years of relevant experience, including 2 years in an administrative or supervisory role. Related certifications may be considered.

Required Skills:

• 8 years of experience as an executive/senior administrative assistant, including 2 years in a managerial capacity.
• Ability to work independently and prioritize tasks.
• High level of confidentiality.
• Proficient in MS Office (Excel, Word, PowerPoint, Teams).
• Strong written and verbal communication skills.
• Experience in developing department processes, policies, and procedures.
• Prior government program experience is highly desired.

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