Job Description

LaSalle Network is partnered with a local builder, headquartered in Downtown Nashville, who are looking to hire an Accounts Payable Specialist to join their team. This is 100% in office position.

Accounts Payable Specialist Responsibilities:

• Manage the current workflow of accounts payable data, ensuring deadlines are met timely and accurately and ensure information is received promptly from other departments
• Assist in the administration of an electronic invoice routing system, establishing appropriate routing rules based on delegation of authority
• Ensure accurate coding of invoices, correct application of sales and use tax and proper documentation and approval for check requests and employee reimbursements. Ensure invoices are paid promptly
• Actively seek opportunities to streamline procedures for greater efficiency and growth, maximizing ERP system utilization. Troubleshoot and analyze system issues and opportunities
• Assist team members in developing, documenting and implementing company policies and procedures, including authorization and approval of purchases. Maintain, communicate and enforce policies across the company
• Support team members in managing strategic initiatives and project implementation
• Assist in the development and maintenance of training manuals, and provide training as needed
• Maintain all records and files electronically within ERP systems or the network server when possible. Ensure proper organization of Accounts Payable documents and network folders for easy discovery
• Ensure the accuracy of accounts payable master data, vendor records, compliance, approval and authorization levels. Maintain IRS Form W-9s for all active vendors and ensure new vendors provide the form. Ensure current certificates of insurance are maintained for all service providers
• Reconcile vendor statements with received invoices and payments, analyzing discrepancies and gathering additional information from vendors
• Manage and process recurring invoices and transactions. Work with other departments to maintain electronic contracts and necessary documents for compliance with terms and expiration
• Build strong relationships with vendors, resolving issues and determining the most efficient methods for invoice receipt and payment
• Develop relationships with employees, resolving issues while adhering to company policies
• Manage company credit cards, including charge approval, coding and receipt collection
• Assist with the preparation and submission of monthly sales and use tax returns, ensuring accuracy and timeliness. Stay updated on state and local sales and use tax regulations and incorporate changes into policies and procedures
• Prepare and submit year-end 1099s accurately and on time. Reconcile total dollars spent for each qualifying vendor and stay updated on IRS vendor reporting regulations, incorporating changes as needed
• Assist team members with monthly closing processes, ensuring deadlines are met, managing the Accounts Payable subsidiary ledger, following up on outstanding transactions and reconciling accruals and liabilities
• Provide support for financial, insurance and tax audits by gathering and providing necessary reports and data
• Process daily deposits into the appropriate banking institution
• Provide management with regular and ad-hoc reports and analyses

• Strong working knowledge of Microsoft Office, especially Excel
• Proficiency with complex financial systems and applications
• Ability to maintain a high level of confidentiality
• Excellent written and verbal communication skills
• Strong interpersonal and telephone skills; ability to interact professionally with clients, vendors and coworkers both in-person and on the phone
• Excellent organizational and time management skills, with the ability to take initiative, demonstrate urgency, attention to detail and manage multiple projects to completion
• Ability to work independently, prioritize tasks and seek clarification when needed
• Ability to work under pressure with tight deadlines and handle interruptions, unresolved situations, frequent changes and delays

• High school diploma or equivalent
• 7+ years of accounts payable and vendor administration experience
• 5+ years of accounts payable experience within real estate development or construction industries
• Understanding of accounting processes and internal controls
• Knowledge of state and local sales tax regulations

• Experience with Sage 300 CRE ERP platform (formerly Timberline) preferred
• Familiarity with Paperless Environments (PVault) preferred
• Experience with Yardi Systems preferred

If you are looking for a role that you can learn, grow and contribute to, and feel qualified for this position, please apply today!

Thank you,

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